Groups

What is a group?

A group is a collection of users that span across multiple spaces. Some potential uses for a group would be a common role (i.e. project managers) or a specific organization. Groups are meant to help assign privacy and manage access to content.

What is the difference between a space and a group?

The purpose of a space is to organize your content, while the purpose of a group is to organize your members across spaces.

How do I create a group?

As groups are meant to act across multiple spaces, site admins are generally the only ones with permissions to create groups. To create a group:

  1. Click the Drupal Admin button in the top left hand corner

  2. Click “Add Content”

  3. Click “Group”

  4. The following fields are required before you save your new user:

    1. Title

    2. Group visibility/privacy access

    3. Group user inheritance

    4. Group roles and permissions

  5. Optional fields for entry include:

    1. Description

    2. Featured image

    3. Menu options

    4. Publishing options

    5. Authoring information

    6. Group user permission inheritance

Additionally, for those with access to the “members” button, you can follow these steps to create a group:

  1. Navigate to a specific space

  2. Click on the “members” button on the right hand side of the page

  3. Click the “inherited” tab

  4. Click “create new group”

How do I add users to a group?

  1. For publicly available groups, members can access the group and “request group membership”

  2. For private groups, following these steps:

    1. Go to the “Drupal Admin” button in the top left hand corner

    2. Select “Find Content”

    3. Select your group that has been created by the site admin

    4. Fill in the user you wish to add to the “Add Existing User” box